From establishing a theme and motif to finding the right Denver security company, planning an event is a complex process that is full of a variety of details. Event planning can be so involved that there are careers built around planning and coordinating all types of events. However, not all events are under the direction of a professional. If you find yourself chairing an event, remember the following two important tips to help your event be a success:
- Set your goals and objectives at the very beginning.
- Establish a good working committee to help.
Set Goals and Objectives
Setting goals and objectives is the very first thing you should do when planning an event. This is because all decisions should be evaluated against those goals and objectives. If you don’t have a clear understanding of exactly what you want the event to accomplish, your event will be a little haphazard with some people doing one thing and others doing another. Even if you are chairing an annual event, it is wise to review the overarching reason why the event is being held.
Once the main goal is established, set smaller objectives that will help you reach that goal. For example, a goal might be to hold an auction to raise money. Smaller objectives include deciding how much money you want to raise, how many people you want to attend, and how you will get the word out to your target audience.
Establish a Working Committee
As an event chair, there are too many details to manage by alone, even if the event is a small PTA fundraiser. Your job is to be the coordinating force behind the event. It is also to keep redirecting the attention of those involved back to the main goal when the project begins to creep. Pull together a committee and assign them each an area to focus on. They can then pull together subcommittees to carry out their main responsibilities. As often as necessary, hold a coordinating meeting where all chairs can come together and coordinate their areas of responsibility. For example, the committee over logistics can determine which Denver security company to use, but they will need to coordinate the security company’s services with the scheduler.